MIHC ADMINISTRATIVE ASSISTANT

The Administrative Assistant of the Maine Irish Heritage Center (MIHC) will be a self-starting, motivated individual, who will succeed in fast-paced dynamic environment and is committed to the mission of the Center.

The Maine Irish Heritage Center’s mission is to provide a community resource where connections to Maine’s Irish history and culture can flourish. The Center is in the landmark building, formerly known as St. Dominic’s Church, at the corner of State and Gray Street in Portland, Maine. Home to many Irish groups in Maine, MIHC houses Maine’s Irish genealogical research center, archives and library. It also serves as a wedding and concert venue and is a popular spot for family and community gatherings.

Reports to: Executive Director of MIHC
Hours per Month: 80
Salary: $20/hour

 

Responsibilities:

1. Provide administrative support for Executive Director, Board of Directors and volunteers – includes answering phones, responding to correspondence, typing, picking up and sorting mail, and processing printing jobs.
2. Work with Events Coordinator to train, nurture, and schedule volunteers.
3. Coordinate event preparation, including ordering/picking up supplies and food/snacks.
4. Coordinate calendars with Executive Director and Events Coordinator.
5. Maintain inventory of office supplies.
6. Organize and schedule necessary cleaning services for pre and post events.
7. Coordinate and develop website, social media and publication content.
8. Assist Development Committee by monitoring funder deadlines and grant requirements, including responsibility for assuring that associated grant work is completed and mailed in a timely manner.
9. Administer PayPal process for events.

Skills

• Excellent performance record in office administration

• Solid computer skills, including Microsoft Office software

• Time management skills

• Communication skills

• Detailed oriented.

• Flexible schedule, within standard work week.

• Expertise with web design, update, Facebook, Instagram, constant contact.

Applicants should send resumes and letters of interest to maineirish@maineirish.com.

Subject line should state: Administrative Assistant